Effective immediately, employees booking travel on behalf of the University will be allowed to purchase refundable tickets, trip insurance or other similar expenses on Chart A because of the uncertainty of the impact of the Coronavirus internationally and in the United States.
For trips that have already been booked, you can research and consider purchasing travel insurance at this time. Costs associated with cancelled trips due to concern and uncertainty around the coronavirus are allowable.
For any purchases of travel insurance, we strongly recommend that you assess the reasonableness of the cost of the insurance relative to the cost of the ticket. You should also carefully review the terms and conditions of the insurance to ensure it will cover the expense of the cancellation for epidemic and pandemic disease reasons. To cover a cancellation due to an epidemic or pandemic, you may have to purchase a “Cancel for Any Reason Policy” which will be more expensive than the standard plan. Please review all policies carefully prior to purchase.
Please note that these are temporary exceptions to the UA Travel Policy and will be rescinded when appropriate. We will communicate any further adjustments to normal travel policy procedures