Effective July 1, 2024, Procurement Services will transition its Procurement Contract Portal to Agiloft software’s most current user interface.
While similar in layout to our current system, the updates are expected to provide the campus with an improved contracting experience. Additional details and training information will follow.
The U.S. Bank Customer Service number (800-344-5696) listed on the back of all UA P-Cards is a valuable resource for cardholders. In addition to activating your card, reporting a card lost/stolen, and finding out why your purchase has declined, you can find out the following:
Current Balance: The amount that has been charged in the current cycle.
Current Available Credit: The amount you have left before reaching your cycle limit.
Monthly Credit Line: Your monthly/cycle limit.
Review the helpful tips for communicating with U.S. Bank. Feel free to reach out to P-Card Services at pcard@ua.edu with any questions.
Any Purchasing staff member will be glad to assist, but Purchasing does have a resource available that can help identify the best Buyer to contact for assistance. Purchasing maintains a Buyer Commodities list that can be accessed from Purchasing’s staff directory webpage. The commodity list can help you to identify the Buyer that manages the category that best fits your question. Managed categories do change from time to time, so this list can be a valuable resource. If you are still unsure of who to contact, please email purchasing@ua.edu or call 205-348-5230 for assistance.
The Procurement Services Contract Vendor Fair was held at the Student Center Ballroom on April 9th. We had a wonderful turnout of campus faculty and staff members who were able to interact with many of our contract vendors and internal UA departments. Attendees were also able to enjoy the available food and participate in door prize giveaways. All participating vendors were very pleased with the turnout from campus and are already looking forward to next year’s event. Please be on the lookout for information regarding the 2025 vendor fair!
Amazon Business Integration is now available in Concur, which allows users to quickly access Amazon receipts in Concur without saving and uploading the receipts. After items in your Amazon order ship, the receipt will show up in your available expenses as a Pending Card Transaction within 24-30 hours. To take advantage of this feature, you must verify your UA email address in your Concur profile. For instructions on verifying your email address in Concur, see page one of the “User Profile Setup Guide” in our Concur training resources. Please feel free to contact us with any questions at pcard@ua.edu.
The IRS has announced an increase in the standard mileage rate for 2024. Effective January 1, 2024, the mileage rate paid to persons traveling in privately owned vehicles on official business for the state will be 67 cents per mile (up 1.5 cents from 2023). The updated mileage rate is available in Concur and on the Accounts Payable Mileage Rates webpage. When you enter mileage in your Concur Expense Report, please make sure you include the correct transaction date in the mileage form. For example, if travel occurred in December 2023, please ensure you have entered the correct transaction date in December 2023 in order to properly calculate the mileage.
As we close out 2023, we would like to take a moment to reflect on the past year and say THANK YOU for everything you did! Your hard work and support have made a difference in our year. We are grateful to have you as one of our campus partners. Working with all of you is truly a pleasure, and we look forward to another great year!
Procurement Services is pleased to announce that Brittany Reynolds has accepted the Director of Accounts Payable position. Brittany has served as the Director of P-Card Services for the last 9 years. Please help us congratulate Brittany on her new position.
All P-Card transactions (travel and non-travel) with a September 30, 2023, or prior Transaction Date should be reconciled, approved, and received in Procurement Services by 5 p.m. on Thursday, October 5, 2023. To ensure that cardholders are complying with this deadline, cards with outstanding transactions from September 30 or prior will be suspended on Monday morning, October 9, 2023. If you have any issues meeting this deadline, please contact P-Card Services at pcard@ua.edu.
Just a reminder as the new Fall semester begins, the University has established a new process to enable departments to purchase items from Sam’s Club. Departments will NO LONGER be required to pick up a Sam’s Club UA Membership Card from the Procurement Services Building.
Departments may now purchase their own Sam’s Club Membership for departmental use only. Memberships should be set up as tax exempt, include your @ua.edu e-mail address and be established through the Sam’s Club Membership Service Desk. All Sam’s Club purchases should be paid for with the UA Purchasing Card. UA Tax Exempt information can be found on the Tax Office website. Personal purchases are not allowable on the membership card.
The P-Card Policy, Purchasing Policy, & Spending Policies should be reviewed prior to obligating University funds for purchases to ensure appropriate policies and procedures are followed.
