FY19 Accomplishments Thank you for being one of our campus partners. In lieu of our usual newsletter format, we would like to take a moment to reflect on the past fiscal year. For everything you did and for working with us along the way, we would like to extend our gratitude and share some…
At the June 06 – 07, 2019 Board of Trustees Meeting, several expenditure thresholds requiring Board of Trustees approval were revised. See summary of revisions below: The purchase or lease of equipment threshold increased from $500,000 to $750,000. Technology acquisitions threshold, not included in the annual technology plans, increased from $500,000 to $750,000. The revised…
With FY19 ending in a few short weeks, it is important to note the below dates to ensure that Procurement Services can process all orders and post all transactions to Banner within the Financial Accounting deadlines: buyBAMA Purchase Orders must be created and approved by Monday, September 23, 2019, at 5 p.m. buyBAMA Receiving must be…
Account code range 791XXX should be used for purchases of equipment that are moveable (not permanently affixed to a building or structure) with a life expectancy of more than one (1) year and have an acquisition value of $5,000 or greater that are subject to inventory control. Examples typically include office equipment, lab equipment, scientific…
Credits: Departments providing a good or service should credit Cost Recovery (780111) or a revenue account code with the ‘INTERNAL’ designation in the 506XXX and 508XXX account codes unless the transaction is between UA and one of the foundations, in which case, a revenue account code may be used. If the transaction is a reimbursement,…
Campus partners are encouraged to use their P-Card whenever accepted by vendors for all allowable purchases in compliance with Procurement Services policies. Please note that P-Cards should not be used for payment of professional services. See common questions / comments below related to using P-Cards and clarifications from Procurement for each. I prefer to issue…
At the June 06 – 07, 2019 Board of Trustees Meeting, several expenditure thresholds requiring Board of Trustees approval were revised. See summary of revisions below: Purchase or lease of equipment threshold increased from $500,000 to $750,000. Technology acquisitions threshold, not included in the annual technology plans, increased from $500,000 to $750,000. The revised rule…
The Concur P-Card User Access Form is ready! The new Concur-P-Card User Access Request Form should be used to request (1) access to Concur, (2) a UA P-Card, and/or (3) a Concur Supervisor update. The form can be completed by any UA employee or a delegate. A delegate will need the individual’s CWID. Once completed…
We are excited to share that Accounts Payable is working to configure and implement a new supplier information system, PaymentWorks, which will automate the vendor onboarding and update process. Using the system, vendors can submit and update their business information as necessary and also view the status of payments. Our planned GoLive with the PaymentWorks…
Furnishings and Design and Contract Administration will be the final divisions of Procurement Services moving to the University Services Campus in early June. Both departments will occupy Building 1021 at 405 Cahaba Circle, formerly Cottage 3 on the USC campus. See the map below for the exact location. It will be the first time for…
