Procurement Services is working to procure the personal protective equipment (PPE) needed for the University’s return to operations. This includes various types of masks, disinfectant wipes and cleansers, gloves, and hand sanitizer. To date, Logistics has distributed over 10,000 units of PPE to campus departments. Procurement Services has subsequently charged campus departments approximately $30,000 for…
In the April 21 Procurement Services Announcement, we communicated the Payment Works system is now live for vendor onboardings. Please note that this system has changed the process for vendors to register with UA. Vendors can no longer use the Accounts Payable Vendor Registration site to “self-register.” The link included on this site is for UA employees…
Effective immediately, all departmental requests for Personal Protective Equipment (PPE) supplies including but not limited to masks, gloves, hand sanitizer, disinfecting wipes, etc. must be requested through logistics.IC@ua.edu. Individual departmental purchases on p-card or other means will not be allowed. With the limited availability of PPE items, the centralized distribution will allow the University to…
Effective 10/1, the Purchase or Payment Approval Form is no longer required for purchases or payments $20,000 or less. The spending restrictions eliminating non-essential or discretionary spending will remain in full effect. Please be sure to include a detailed business purpose with your Expense Reports and Invoices that explain why the good or service purchased…
Per the Interoffice Memorandum issued by Matthew Fajack and Provost Kevin Whitaker, The University has eliminated all non-essential or discretionary spending until further notice. All purchasing and payment requests over $5,000 will be required to go through additional levels of approval using a newly created DocuSign Purchasing and Payment Request Forms. Please make purchase or…
Effective immediately, employees booking travel on behalf of the University will be allowed to purchase refundable tickets, trip insurance or other similar expenses on Chart A because of the uncertainty of the impact of the Coronavirus internationally and in the United States. For trips that have already been booked, you can research and consider purchasing…
To avoid tax consequences on expense reimbursements, University employees should remember the 60-Day Rule: Expense reports for out-of-pocket expenses must be submitted within 60 days from the date the expense was incurred (in the case of travel, within 60 days from end of trip). Per federal tax regulations, expenses submitted after 60 days will be…
The Concur system allows for a Missing Receipt Affidavit to be completed within the system replacing the formerly used paper form. Employees should always first contact the vendor to obtain a duplicate copy of the lost or misplaced documentation. However, if a duplicate copy cannot be obtained, a Missing Receipt Affidavit should be completed within…
We are seeing a large number of Concur Expense Reports submitted with only one transaction included on the report. While this might be appropriate for an individual with only one transaction within the month, there are many individuals who simply include only one transaction per report as a preferred practice. Additionally, some approvers have advised…
Contract Management is seeking at least one volunteer from each department on campus that uses the Procurement Contracts Portal. Volunteers would attend a training session on the use of the portal and provide valuable feedback to our department regarding how the end user experience could be improved. Dates are TBA. If your department is interested…
