Effective immediately, employees booking travel on behalf of the University will be allowed to purchase refundable tickets, trip insurance or other similar expenses on Chart A because of the uncertainty of the impact of the Coronavirus internationally and in the United States. For trips that have already been booked, you can research and consider purchasing…
To avoid tax consequences on expense reimbursements, University employees should remember the 60-Day Rule: Expense reports for out-of-pocket expenses must be submitted within 60 days from the date the expense was incurred (in the case of travel, within 60 days from end of trip). Per federal tax regulations, expenses submitted after 60 days will be…
The Concur system allows for a Missing Receipt Affidavit to be completed within the system replacing the formerly used paper form. Employees should always first contact the vendor to obtain a duplicate copy of the lost or misplaced documentation. However, if a duplicate copy cannot be obtained, a Missing Receipt Affidavit should be completed within…
We are seeing a large number of Concur Expense Reports submitted with only one transaction included on the report. While this might be appropriate for an individual with only one transaction within the month, there are many individuals who simply include only one transaction per report as a preferred practice. Additionally, some approvers have advised…
Contract Management is seeking at least one volunteer from each department on campus that uses the Procurement Contracts Portal. Volunteers would attend a training session on the use of the portal and provide valuable feedback to our department regarding how the end user experience could be improved. Dates are TBA. If your department is interested…
FY19 Accomplishments Thank you for being one of our campus partners. In lieu of our usual newsletter format, we would like to take a moment to reflect on the past fiscal year. For everything you did and for working with us along the way, we would like to extend our gratitude and share some…
At the June 06 – 07, 2019 Board of Trustees Meeting, several expenditure thresholds requiring Board of Trustees approval were revised. See summary of revisions below: The purchase or lease of equipment threshold increased from $500,000 to $750,000. Technology acquisitions threshold, not included in the annual technology plans, increased from $500,000 to $750,000. The revised…
With FY19 ending in a few short weeks, it is important to note the below dates to ensure that Procurement Services can process all orders and post all transactions to Banner within the Financial Accounting deadlines: buyBAMA Purchase Orders must be created and approved by Monday, September 23, 2019, at 5 p.m. buyBAMA Receiving must be…
Account code range 791XXX should be used for purchases of equipment that are moveable (not permanently affixed to a building or structure) with a life expectancy of more than one (1) year and have an acquisition value of $5,000 or greater that are subject to inventory control. Examples typically include office equipment, lab equipment, scientific…
Credits: Departments providing a good or service should credit Cost Recovery (780111) or a revenue account code with the ‘INTERNAL’ designation in the 506XXX and 508XXX account codes unless the transaction is between UA and one of the foundations, in which case, a revenue account code may be used. If the transaction is a reimbursement,…
