Strategic Communications recently approved the annual marketing and advertising budgets submitted by colleges and divisions as part of the FY21 proposed budgets process. Please complete P-Card transactions or Concur Invoices for reconciliation/payment that were approved under your college or division’s approved annual marketing and advertising budget as follows when submitting: Upload the Budget Review Approval…
On September 14, 2020, Contract Management launched its updated Procurement Contract Portal. This is a brief overview of those changes and how they might impact both end users and approving departments: The end user will now be responsible for submitting many of the documents and forms necessary for processing at the time of contract submission.…
With FY2020 ending in a few short weeks, it is important to note the below dates to ensure that Procurement Services can process all orders and post all transactions to Banner within the Financial Accounting deadlines: New bids should have been requested by Monday, August 31, 2020, at 5 p.m. buyBama Purchase Orders must be created…
When the University moved to limited business operations in late March, most deliveries to campus from UPS and FedEx were redirected to UA Central Receiving. As of Monday, August 3rd, the University has begun to transition to all UPS and FedEx deliveries being made to campus buildings in the same manner as normal business operations.…
As a reminder, PPE (masks, hand sanitizers and disinfecting wipes) needed for COVID safety measures must be procured through the University’s centralized PPE Inventory Process. To request COVID related PPE, an email should be submitted to logistics.ic@ua.edu. Going forward and in preparation for fall semester, we encourage Deans to submit one request for the entire college…
Procurement Services is working to procure the personal protective equipment (PPE) needed for the University’s return to operations. This includes various types of masks, disinfectant wipes and cleansers, gloves, and hand sanitizer. To date, Logistics has distributed over 10,000 units of PPE to campus departments. Procurement Services has subsequently charged campus departments approximately $30,000 for…
In the April 21 Procurement Services Announcement, we communicated the Payment Works system is now live for vendor onboardings. Please note that this system has changed the process for vendors to register with UA. Vendors can no longer use the Accounts Payable Vendor Registration site to “self-register.” The link included on this site is for UA employees…
Effective immediately, all departmental requests for Personal Protective Equipment (PPE) supplies including but not limited to masks, gloves, hand sanitizer, disinfecting wipes, etc. must be requested through logistics.IC@ua.edu. Individual departmental purchases on p-card or other means will not be allowed. With the limited availability of PPE items, the centralized distribution will allow the University to…
Effective 10/1, the Purchase or Payment Approval Form is no longer required for purchases or payments $20,000 or less. The spending restrictions eliminating non-essential or discretionary spending will remain in full effect. Please be sure to include a detailed business purpose with your Expense Reports and Invoices that explain why the good or service purchased…
Per the Interoffice Memorandum issued by Matthew Fajack and Provost Kevin Whitaker, The University has eliminated all non-essential or discretionary spending until further notice. All purchasing and payment requests over $5,000 will be required to go through additional levels of approval using a newly created DocuSign Purchasing and Payment Request Forms. Please make purchase or…
