As a reminder, PPE (masks, hand sanitizers and disinfecting wipes) needed for COVID safety measures must be procured through the University’s centralized PPE Inventory Process. To request COVID related PPE, an email should be submitted to firstname.lastname@example.org. Going forward and in preparation for fall semester, we encourage Deans to submit one request for the entire college (broken down by department). The University will provide two (2) cloth masks per employee at no cost to the department. A department FOAP should be provided for all other departmental PPE needs including specialized masks, hand sanitizers and disinfecting wipes outside of the classrooms. If other COVID related supplies are needed, approval must be obtained from Procurement Services. When reconciling COVID related supplies, please use the activity code COVD19. This activity code allows the University to easily identify COVID related expenses for possible reimbursement from other revenue sources. Regarding refills for hand sanitizers, please retain the containers, and Logistics will provide refills. Requests for refills are to be submitted through email@example.com. Effective August 10, 2020, departments will need to pick up their PPE supplies at Central Receiving. Any PPE that would be ordered by a department under normal operations unrelated to any COVID safety measures may be purchased through normal procurement methods.
In addition, masks will be available for purchase in the University’s bookstores. The University is also working with Coca-Cola to make masks available in vending machines, with initial plans to stock them in vending machines in 11 buildings with significant student traffic.
Requests for plexiglass shields in offices are currently being reviewed and installed as needed. Desktop plexiglass is being produced by UA printing. Hanging options will be installed by Building Maintenance. Please contact Jennifer Sumners at firstname.lastname@example.org for any plexiglass shield requests. These shields are to be used in high traffic areas or where 6’ social distancing is not possible. These costs are being covered centrally.