The purpose of this policy is to provide a clear and concise process for implementing contract change orders for all construction projects administered through Finance and Operations.

Change Order Policy for Construction Projects

The purpose of these guidelines is to set forth the requirements which must be followed when a University department seeks to contract for goods, services, or technology from an outside party by use of a contract provided by the vendor. For professional service agreements, please refer to Professional Services Guidelines which are tailored to the unique aspects of contracting for professional services.

Contract Management Guidelines

Furnishings & Design is here to assist you with office renovations. Those renovations could include furniture and/or interior finishes. Departments who need to purchase specific pieces of office furniture such as a file cabinet, storage cabinet, whiteboard, or chair can purchase those directly through Purchasing using one of our standing contracts. Purchasing has contract spreadsheets to assist in these types of quick purchases. If purchasing whiteboards for classrooms, our department will be happy to assist you, as this will involve coordination on the installation to maintain an operable classroom. Due to the volume of projects that our staff is involved in, departments should notify Furnishings & Design of cancellation or rescheduling at least one hour prior to a scheduled appointment. Please be aware that projects will be delayed should this courtesy not be extended.

Furnishings & Design Guidelines

The purpose of this policy is to ensure Procurement Services Office employees which include Accounts Payable, Contract Administration, Furnishings and Design, Purchasing Card Services and Purchasing maintain freedom from influence and exercise independent judgment when making procurement related decisions.

Procurement Services Gratuity Policy

The purpose of this Policy is to set forth the requirements that must be followed by University of Alabama employees who are purchasing card (p-card) cardholders.

Purchasing Card Policy and Procedures

The purpose of this policy is to set forth the requirement to comply with applicable University policies and guidelines and State of Alabama law for the procurement of goods or services.

Purchasing Policy and Guidelines

The purpose of this policy is to set forth the requirements to comply with University policies and State of Alabama Law for the processing of disbursements to vendors and/or reimbursements to University employees or non-employees.

UA Spending Policy and Procedures

The purpose of this policy is to set forth the requirements to comply with University policies and State of Alabama Law for travel and business expenses. Travelers should plan travel in the manner that will be most economical to the University. This includes utilizing the most economical route and mode of transportation available and working to obtain the lowest possible rates or fares. This policy has been developed to ensure that individuals traveling for the University do not incur inappropriate or excessive expenses on behalf of the University and also do not inappropriately gain from the University.

UA Travel Policy and Procedures

The purpose of this policy is to address the payment or reimbursement of wireless communication fees incurred by University employees while conducting University business and to establish consistent eligibility requirements to be applied to all units.

Wireless Communications Stipend Policy