Vendor Fair

Procurement Services will host this year’s Vendor Fair on Tuesday, March 8th from 10:00 a.m. to 3:00 p.m. in the Ferguson Center Ballroom. Many of our current contract vendors will be on hand to showcase the products and services they provide for the University. We invite you to come and meet our representatives face to face and learn more about their products. There will also be employees from all areas of Procurement on hand throughout the day. Click here for more information about the day’s events! For questions please contact Jana Weaver or Amy Chambley.

Goals for the New Year

The start of a new year is a great time to reflect on the past and set goals for the future. While you are making resolutions for personal and professional development, consider incorporating Procurement Training into your plans.  We offer several in-person classes on a monthly basis as well as short-format training videos and eLearning courses that are available at any time.

The Procurement Training Certificate is awarded to those who complete all three of the basic Procurement courses.  Please visit the training website or contact Jennifer Clark for more information.

Winter Break

The holiday season is here!  As you are preparing for the end of the semester, please don’t forget to take care of any final procurement needs as early as possible.  Purchasing and Accounts Payable often get very busy in the days before the break.  Avoid the rush by submitting your requisitions, travel reimbursements, MDVs, and invoices as soon as possible.

Thanks for a Great Year

Another fiscal year has come and gone, and as we look back over what we have accomplished, it is clear that the Capstone’s tradition of excellence is stronger than ever. The Procurement Services team is proud to partner with you in providing learning opportunities and services for our ever-growing student population, maintaining our beautiful campus, and meeting the needs of our world-class researchers.  We thank you for working with us throughout the year and letting us be part of the success at The University of Alabama.

We have prepared a short video that highlights some of our milestones from the past fiscal year.  Please take a moment to view it, and feel free to share with others in your department.

Thanks for all you do!

Thank You Video

 

Having trouble playing the video?  Click here for the YouTube version.

Website Changes

If you haven’t looked at the Procurement websites in a while, I invite you to stop by and take a look.  We have given them all a much needed face lift.  In the process, we have put emphasis on making them easier to navigate so that the important information that you need is easier to find. Our goal is to make our websites a valuable tool for you to find the most up-to-date answers to your questions.

One feature that we are excited to show you is our new Travel Portal.  This new website is your one-stop shop for all travel related questions.  With sections for in-state, out-of-state, and international travel, you are sure to find everything you need for your next UA trip!

Have you used our new drop box?

drop boxWe know that work at the University does not stop at 5:00 p.m. on weekdays, and that some of you really need a way to drop things off for Procurement
outside of the normal workday.  That is why we have installed a new drop box in front of our office.  This mailbox-style drop off point is a secure way for you to leave things for us. We check it twice a day, so you can rest assured that we will retrieve your dropped items promptly.

Feel free to use this box for anything that you need to leave for Accounts Payable, Purchasing, P-Card Services, or the Office of Procurement.

FY2015 Reminders and Announcements

August brings the start of the new school year, but in the flurry of activity it is important not to forget that the end of the fiscal year will also be here very soon.  Several of the articles in the August Newsletter touch on things that you will need to know as we get ready to close out FY2015.

In other news, I am pleased to announce that Dan Rodgers has been named Director of Contract Administration.  A native of Winfield, Alabama, Dan graduated from The University of Alabama in 1996 with a B.A. in journalism, and earned a law degree from The University of Alabama School of Law in 1999.  From 1999 to 2007 he practiced law in Montgomery and Birmingham.  He joined the University in 2007 as a Contract Administrator, and has worked in Contract Administration since then.  Please join us in congratulating Dan on his new position.

Farewell

In the last month we had the opportunity to celebrate the retirement of one of our colleagues, Trip Farmer.  Over his 26 years of service to The University of Alabama System, Trip has served as the Director of Contract Administration on our campus, Treasurer and Controller of The UAB Educational Foundation, and Assistant to the Director of Campus Maintenance at UAB.

Trip joined the newly created Contract Administration department in 2005, and with his background and experience, created policies and procedures that established a level of quality and control which guides the University in maintaining compliance with the Alabama Public Works Law today. He has set the bar, and we are fortunate to have his example and work ethic to guide the department as we strive to maintain the consistency and professionalism he worked so tirelessly to uphold.

It is always bittersweet when we have to say goodbye to one of our co-workers, but we wish Trip well in his retirement.

Collegiate Licensing

The Office of Procurement Services is partnering with the Trademark Licensing Office to help University departments and recognized organizations find and purchase items with imprinted or embroidered University logos or insignia from licensed vendors.  The Purchasing Department currently has contracts in place for various items (t-shirts, lanyards, uniforms, etc.); however, the artwork still needs to be reviewed and approved before a purchase is made.  A new electronic process has been established to expedite and streamline the approval of these items.  Please see the licensing page on the Purchasing website for more information.

Department Visits

One thing that I enjoy about working in Procurement Services is getting the opportunity to go out and meet the members of our campus community that are involved in procurement functions.  In the past month, we had the opportunity to provide two one-hour training sessions for the staff in the College of Arts and Sciences.  I would like to thank all of the participants and those responsible for making the arrangements.

Our sessions focused on updates from Procurement Services to include information from Contract Management pertaining to  DocuSign and the Professional Services and Guest Speaker Agreements.  We also discussed Accounts Payable topics to include processing of Miscellaneous Disbursement Vouchers (MDVs).

Please feel free to contact Procurement Services if your division/department is interested in learning more about Procurement Services.  We welcome the opportunity to come to your area and meet with your faculty and staff on any procurement related topics of interest.  We are happy to create a customized presentation to meet your specific needs. For additional information, please review the Procurement Services website.