Travel Expense Reports – Pre-Trip and Post-Trip
- September 11th, 2023
- in Uncategorized
When traveling on UA business, travelers often incur several expenses prior to the trip such as airfare reservations, conference registration, and hotel deposits. These expenses should be reconciled and submitted according to the p-card deadlines even if this occurs prior to the trip. When doing so, the traveler should use either the transaction date or the date that they are submitting the report as the Report/Trip Start Date and Report/Trip End Date in the report header. When the traveler returns from the trip, they should then use the actual travel dates as the Report/Trip Start Date and Report/Trip End Date in the report header. This will allow the traveler to correctly add the GSA per diems to the report using the correct dates of travel.