Updated Procurement Policies

As we have been working towards our implementation of the Concur travel and expense management tool, we have reviewed many of our policies to ensure we are effectively utilizing our new resources. As such, we have a significant travel policy update to share with you. Effective January 1, 2017, The University of Alabama transitioned to a per diem method for reimbursing UA Employees for meals and incidental expenses for any travel outside of the state of Alabama. Travelers will no longer have to maintain and submit receipts for meals while traveling. This will make travel expense reporting far less time consuming and labor intensive for departments and will also allow departments to gain more certainty and predictability in travel budgeting. For non-UA employees, we will continue to reimburse using an actual expense method not to exceed a set maximum, but the non-UA employee traveler will no longer have to maintain and submit receipts either.

For more information on the change to the per diem method, please see our Per Diem Guide on the Accounts Payable website.

We will also hold two town hall style information sessions in January in order to communicate our policy updates and answer any questions you may have. All are welcome to attend but registration is preferred. Please sign up and submit any questions that you’d like to have covered during the meeting. We hope to see you there!