Over the last month, the Procurement Services management team has been updating and testing plans to ensure that the services we provide to campus would not be significantly interrupted if a natural disaster were to occur. We know that you depend on us to help you keep your department supplied with everyday necessities, and we want to be there for you when you need us. We have prioritized the introduction of more electronic processes, making it much easier for us to be responsive to your needs even if we couldn’t work from our normal offices. However, until we can completely transition to paperless processes, we need your help to make sure that paper documentation is backed up properly. Departments should always retain copies (paper or electronic) of all P-Card packets for a minimum of 2 years. Copies of Travel Vouchers or MDVs should be kept until the payment has been made.
Hopefully we won’t ever have to enact our disaster recovery plans, but if we do, you can rest assured that we will do all that we can to meet your needs and live up to your expectations.